Our Process

Our Process

Good design is collaborative. When our clients have a request, we strive to translate that vision into a conceptual plan and physical form that reflects our clients’ visions and goals. As facilitators and designers, it is our goal that all involved will become partners in the planning, design and construction process.

Personal involvement and accessibility of our principals in each and every project provides for effective client communication, design continuity and hands-on contract administration.


Conceptual Design and Programming

In our initial meeting with clients, we gather information to address the needs, constraints and goals of the project. Examining budget, zoning and building code requirements, the approvals process and sustainability issues, we address potential challenges before they arise.

By analyzing the site and developing a plan to minimize construction impact on the environment, we capture views and sunlight, while creating design context within the surrounding area.

Following initial client meetings and site visits, we will provide detailed project plans, including characteristics and needs of the interior and exterior spaces as well as a conceptual construction scope, budget and schedule.

Conceptual Design and Programming

Schematic Design

Most projects require discretionary review from the local jurisdictions and/or homeowner’s associations. 

At Paul Davis, we prepare all applications and submittal documents for reviews and represent our clients at meetings and hearings to gain the approvals required.


Design Development

The Paul Davis design team includes other professionals who help to refine the character of the project and other building systems that may be appropriate. Proposed documents discussed include appropriate site and floor plans, building and wall sections, exterior elevations and preliminary openings and finish schedules, preliminary landscape, structural, electrical, HVAC, plumbing and civil design. 

Ongoing consultations between the design team and clients support evolving plans, sections and elevations that refine the scope, relationships, forms, size and appearance of the project. Character-defining details and finishes as well as key details related to water intrusion, sustainability, accessibility and dimensional accuracy related to building components are ongoing topics of consultation.


Construction Documents

Based on the approval of the Design Development phase, documents evolve into concrete construction plans. Working drawings and specifications are prepared which identify and define, in detail, all of the materials to be incorporated into the project, where they are to be located and how they will be installed.

Cost estimates: Paul Davis will provide potential contractors and professional cost estimators with necessary plans and specifications to compile an accurate cost estimate for our clients. We are committed to a relationship based on communication and accuracy—no surprises.


Building Permits

Based upon the completion and client approval of construction documents, the Paul Davis team will submit the project to the local permitting authority for building permits. Governing entities review the drawings and prepare comments that our design team will accommodate to their satisfaction and a permit is issued.

Bidding / Negotiation with a Contractor

We assist in obtaining construction bids or negotiating construction costs with a contractor. There are several ways to accomplish this. Each project is different and requires a tailored approach in the preparation of the documents required for securing a construction contract. All options are discussed with clients, prior to approval.



Designs become reality. Vision takes physical form. Our role as our client’s representative during the construction phase includes the following services:

• Periodic site visits to review the work for conformance to construction documents.

• Review of contractor’s submittals for design compliance.

• Document clarification, answered questions and interpretations of revisions provided to contractors and sub-contractors.

• Contractor’s payment requests reviewed for accuracy and compliance.

• Final project approval, including punch list, final inspections, assembled record drawings and contractor submittals.